2150 River Plaza Drive, Suite 460
Sacramento, CA 95833

Regular Meeting of the Board of Directors

August 7, 2019

4:00 p.m.
(Meeting in 1st floor conference room)

Upcoming Regular Meetings

  • October 2, 2019
  • December 4, 2019
  • February 5, 2020

Call to order

1. Call to Order of the Regular Meeting of the Board of Directors

The Board Chair will call the meeting to order if a quorum is present. Announcements by the Board Chair or Executive Director may be made at this time. Board members may make announcements at this time as well.


Public comment

2. Public Comments

Opportunity for members of the public to address the Conservancy’s Board of Directors.


Action by consent

3. Approval of the minutes

All items listed under “Action by Consent,” including minutes, are considered and acted upon by one Motion. Any Board member may request an item be removed for separate consideration.

The Board Chair will request approval of the minutes and consent items of the Board of Directors meeting of June 5, 2019.

Download the June 5, 2019 Minutes (PDF, 151 KB)


Action by consent

4. Silva tract pump renovation

This item requests the Board’s ratification of the expenditure of funds. The Board previously authorized up to $41,707.00 for the re-installation of improvements necessary to activate the Silva tract south line well. It was previously thought the remaining concrete pad was sufficient but in the end a new concrete pad was necessary for an additional $1,250.19, bringing the total project to $42,957.19.


Action by consent

5. Contract services for NBHCP Finance Model update

This item requests the Board’s approval for its Executive Director to execute and deliver an agreement between the Conservancy and Economic and Planning Systems (EPS) to conduct the 2020 NBHCP Finance Model update for $16,000.00, plus $5,000.00 for contingency. This includes authorization for the Executive Director to engage EPS for a three-year term with two one-year extensions at the Conservancy’s option, a structure that is customary for the Conservancy in such contracting situations.


Action by consent

6. Sacramento River Settlement Contractors membership

As a minor settlement contract holder, the Conservancy has a vested interest in the protection of water rights it holds. This includes staying informed. This item submits the matter of membership ($1,000.00 annually) in the Sacramento River Settlement Contractors to the Board for concurrence.

Download the Sacramento River Settlement Contractors info sheet (PDF, 57 KB)


Action by consent

7. Corporate Funds Investment Policy

The Conservancy’s Corporate Funds Investment Policy was last updated on December 2, 2015. This policy is presented for Board review and approval with minor title changes and numbering adjustments.

Download the Corporate Funds Investment Policy (PDF, 77 KB)


Action by consent

8. Endowment Funds Investment Policy

The Conservancy’s Endowment Operations and Maintenance Fund and Supplemental Endowment Fund Investment Policy was last updated on August 5, 2015. This policy is presented for Board review and approval with minor changes and numbering adjustments.

Download the Endowment Funds Investment Policy (PDF, 82 KB)


Action by consent

9. Donation Policy

The Conservancy’s Donation Policy was last updated on October 5, 2016. This policy is presented for Board review and approval with minor changes and adjustments.

Download the Donation Policy (PDF, 116 KB)


Action by consent

10. Internal Financial Controls Policy

The Conservancy’s Internal Financial Controls Policy was last updated on October 4, 2017. This policy is presented for Board review and approval with minor changes and adjustments including a $2,500.00 increase to one staff members’ credit card limit.

Download the Internal Financial Controls Policy (PDF, 96 KB)


Action by consent

11. Document Retention and Destruction Policy

The Conservancy’s Document Retention and Destruction Policy was last updated on October 5, 2016. This policy is presented for Board review and approval with minor title changes and adjustments.

Download the Document Retention and Destruction Policy (PDF, 77 KB)


Action by consent

12. Compensation and Governance Committee Charter

The Conservancy’s Compensation and Governance Committee Charter was last updated on October 5, 2016. This policy is presented for Board review and approval with minor changes and adjustments.

Download the Compensation and Governance Committee Charter (PDF, 89 KB)


Action by consent

13. Employee Handbook

The Conservancy’s Employee Handbook was last updated on October 4, 2017. This policy is presented for Board review and approval with minor changes and adjustments as suggested by legal counsel.

Download the Employee Handbook (PDF, 184 KB)


Action by consent

14. Whistleblower Policy

The Conservancy’s Whistleblower Policy was last updated on June 3, 2015. This policy is presented for Board review and approval with minor changes and adjustments as suggested by legal counsel.

Download the Whistleblower Policy (PDF, 63 KB)


Action by consent

15. Cyber liability insurance

At its last meeting the Board discussed with its insurance broker acquiring cyber liability insurance. This proposed policy includes the following scenarios; phishing/social engineering scams, ransomware/cryptovirus, web address attack, an inadvertent virus spread causing damage to a Third Party business, and a privacy breach exposing personal identifiable information. The proposed annual premium for this policy is $1,806.00. Management is recommending Board approval.


Action by consent

16. Atkinson tract ditch pump

The Board approved ditch pump work on the Atkinson tract at the February 2, 2019 Board meeting where the projected costs for the repair was $18,818.20. Once the project began it was discovered much more work was needed to repair the bowls, as well as related additional preventative maintenance and repairs. After work was completed, the project total was $27,442.51, an additional $8,624.31 from the original budget. The additional cost was added when the contractor evaluated the pump (at Conservancy request) and determined it was in need of replacement as well, due mostly to age and wear and tear. Management is requesting Board ratification of this additional expenditure.


Discussion

17. City of Sacramento report

Report from the City of Sacramento regarding HCP-related activity and other topics.


Discussion

18. Financial statement review

Financial statements will be provided for the period ended June 30, 2019 (unaudited). Additional financial information will be provided.

Download the unaudited June 30, 2019 financial statements (PDF, 2 MB)


Discussion

19. Proposed Paso Verde School Update

The Natomas Unified School District (NUSD) has proposed to locate a school nearly adjacent to the Conservancy’s Fisherman’s Lake Reserve Area. Conservancy staff has communicated on a number of occasions with consultants preparing the EIR on behalf of the NUSD, and the Board of Directors has discussed this matter in previous Board meetings.

Conservancy staff was directed to follow the matter on behalf of the Conservancy and coordinate with other interested parties as well. Conservancy staff will update the Board on the matter.


Discussion

20. Conservancy contract management briefing

Staff will provide the Board with an overview of Conservancy contracts.


Discussion

21. SAFCA contract management briefing

Staff will update the Board on active SAFCA agreements as well as the upcoming land exchange due to the continued Natomas Levee Improvement Project (NLIP).


Exective Report

22. Executive Director’s Report

Various matters for Board members’ general information will be presented by the Conservancy’s Executive Director.

Download the Executive Director’s Report (PDF, 810 KB)


Executive Session

23. Executive Session

Executive Session is scheduled for real estate


Adjournment

24. Adjournment

Official adjournment of the meeting.